General Characteristics:
The Office Support Administrator provides general office support with a variety of clerical tasks. This is an entry-level position that requires basic knowledge and provides an opportunity to develop skills, over time, in a specific practice area.
Key Responsibilities:
- Greet incoming guest/vendors and answers phones during normal business hours
- Ensure overall cleanliness of all common office areas
- Communication and coordination of office cleaning service and repair
- Package pickup/delivery
- Sort and distribute incoming mail, prepare outgoing mail and packages
- Order, check in, and distribute general office supplies (coffee, vending, break room, restroom, mailroom, etc.)
- Data entry, copying, printing, binding, and scanning
- Data entry in Vision, a Client Relationship (CRM) database
- Maintain fleet vehicles
- Assist with office vehicle tag renewals
- Office event and party planning/coordination
- Assist with travel arrangements
- Coordinate meetings (meals, venue, audio visual, etc.)
- Assist with agendas, meeting minutes and may attend meetings
- Code, route, and track office expense related invoices
- Drive and champion Garver culture initiatives/Garver Ambassador
- Take initiative for personal and professional growth (i.e., leadership, problem solving, organization, communication, etc.)
- Performs other clerical or administrative duties as needed
- The ability to bend and lift 20 to 30lbs. required
- This is an on-site/in office position
Education/Professional Experience
- High School diploma
- One year of related experience
Communication Skills
- Processes basic oral and written communication skills.
- Interacts with staff, clients, sub-contractors and the public in general
Technical Skills
- Customer Service
- Telephone Etiquette
- Basic Office Equipment (phones, copier, scanner, and binding equipment)
- Typing, General Computer and Data Entry
- Basic Microsoft Office Suite, to include Microsoft Teams
- Ability to learn new software
- Time management, organizational and multi-tasking
Grow With Us
Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.
Founded in 1919, Garver is an employee-owned multidisciplined engineering, planning, and environmental services firm with more than 1,200 employees across the United States. Offering a wide range of services focused on aviation, buildings, construction, enterprise solutions, federal, survey, transportation, water, and wastewater, Garver sits in the top 100 of the Engineering News-Record's prestigious Top 500 Design Firms list and is consistently recognized as a best firm to work for. Learn more at GarverUSA.com.
Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.
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