Job Title Office Support Administrator I
Business Line/Corporate Support Office Support
Reports to Regional Office Support Leader
FLSA Classification Non-Exempt (Overtime Rate 1.5)
Job Summary
This role provides front desk receptionist duties for our South Oklahoma City office and will, at times, need to provide above basic level administrative support, which may include drafting letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, or presentation software, screens calls and visitors, prepares agendas, and arranges travel for meetings and special events. Coordinates high volume of lunch events and other in-person meetings recurring weekly and often daily.
Essential Functions
- Ensures cleanliness of all office areas (outside of janitorial services).
- Communication with, and coordination of, office cleaning service and repairs.
- Package pickup and delivery.
- Sorts and distributes incoming mail and prepare outgoing mail and packages.
- Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.).
- General typing, copying, printing, binding.
- Basic data entry in information systems and databases.
- Generates simple documents such as letters, memos, spreadsheets, and presentations.
- Scans and sends documents to clients, sub-consultants, and other Garver offices.
- Scans documents to electronic files.
- Services office fleet vehicles as needed and maintains vehicle logs.
- Assists with fleet vehicle tag renewals.
- Assists with travel arrangements.
- Assists with agendas, meeting minutes, and attends meetings as needed.
- Codes, routes, tracks, and records office-related invoices/expenses.
- Prepares expense reports.
- Maintains calendars for staff, conference rooms, vehicles, etc.
- Plans, coordinates, executes, facilitates, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.).
- Plans, coordinates, and manages all aspects of recurring meetings, workshops, and lunch-and-learn sessions, including meals, printed materials, venue arrangements, audiovisual setup, and cleanup.
- Drives and champions Garver culture initiatives/Garver Ambassador.
- Other duties as assigned.
Education Required
- High School Diploma or equivalent.
Experience Required
- 1 year of professional experience.
Licenses/Credentials
- Valid Driver’s License.
Preferred Qualifications
- Basic IT experience.
Knowledge, Skills, and Abilities
Knowledge of:
- Standard office equipment
- Microsoft Office
- Word processing, spreadsheets, presentations, and document creation
Skill In:
- Organizational and prioritization skills
- Communication and teamwork
- Data entry/keyboarding
- Customer service
Ability
- Capability to become trainer within the office support track
- Operate standard office equipment (printing, scanning, faxing, copying, etc.)
- Problem-solve and assist team(s) as needed
Physical Requirements
- Ability to sit for long periods of time.
- Lifting or carrying up to 30 pounds.
- Pushing or pulling.
- Keyboarding.
- Driving.
- Stooping, crouching, or kneeling.
- Ability to hear, understand, and distinguish speech to communicate in-person and on the telephone.
- Visual acuity to read printed materials and screens.
These physical demands reflect those that must be met by an employee to perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
This is an in-office position; duties and responsibilities are generally performed in an office setting. Occasional travel to offsite locations to perform work and work-related tasks or to attend meetings may be required.
This job description is intended to be generic in nature and may not include all assigned duties and responsibilities.
***To be considered for this role, you must provide a Cover Letter with your application***
Grow With Us
Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.
Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record’s Top 500 Design Firms list, with more than 1,400 employees, Garver provides an exceptional level of client service that reflects our people-first culture, which has achieved Zweig Group Best Firm to Work For Legacy Status. Learn how Garver invests in people and places they call home at GarverUSA.com.
Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.
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