Job Title Receptionist
Business Line/Corporate Support Office Support
Reports to Regional Office Support Leader
FLSA Classification Non-Exempt (Overtime Rate 1.5)
Job Summary
We are looking for a Receptionist for our Fayetteville, AR, office. This role provides standard and routine clerical and administrative support, which may include word processing, data entry, ordering supplies, opening and sorting mail, copying, filing, faxing, answering phones, greeting visitors, providing information, and/or scheduling for multiple calendars.
Essential Functions
- Greets incoming guests/vendors and answers phones during normal business hours.
- Ensures cleanliness of all office areas (outside of janitorial services).
- Coordination of office cleaning services and repairs.
- Package pickup and delivery.
- Sorts and distributes incoming mail and prepares outgoing mail and packages.
- Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.)
- General typing, copying, printing, and binding.
- Scans documents to electronic files.
- Basic document creation.
- Basic data entry in information systems and databases.
- Maintains office vehicle mileage logs.
- Coordinates meetings and lunch and learns (meals, venue, AV, etc.)
- Assists with office-wide lunch orders and deliveries.
- Assists with the planning, setting up, and taking down of office events (holiday party, summer picnic, retirements, morale, etc.).
- Assists with travel arrangements.
- Maintains calendars for conference rooms and office vehicles.
- Codes, routes, tracks, and records office related invoices/expenses.
- Assists with onboarding new hires (building access, first day photo, office tour, etc.).
- Help to drive and champion Garver culture initiatives/Garver Ambassador.
- Other duties as assigned.
Education Required
- High School Diploma or equivalent.
Experience Required
- 1 or more years of professional experience.
Licenses/Credentials
- Valid Driver’s License.
Preferred Qualifications
Knowledge, Skills, and Abilities
Basic knowledge of:
- Standard office equipment
- Microsoft Office
- Word processing and document creation
Basic skill in:
- Organizational and prioritization skills
- Communication and teamwork
- Data entry/keyboarding
- Customer service
Ability
- Operate standard office equipment (printing, scanning, faxing, copying, etc.)
- Problem-solve and assist team(s) as needed
Physical Requirements
- Ability to sit for extended periods of time
- Lifting or carrying up to 30 pounds
- Pushing or pulling
- Keyboarding
- Driving
- Stooping, crouching, or kneeling
- Ability to hear, understand, and distinguish speech to communicate in person and on the phone
- Visual acuity to read printed materials and screens
These physical demands reflect those that must be met by an employee to perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work environment
This is an in-office position; duties and responsibilities are generally performed in an office setting. Occasional travel to offsite locations to perform work and work-related tasks or to attend meetings may be required.
This job description is intended to be generic in nature and may not include all assigned duties and responsibilities.
***To be considered for this role, you must provide a Cover Letter with your application***
Grow With Us
Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.
Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record’s Top 500 Design Firms list, with more than 1,400 employees, Garver provides an exceptional level of client service that reflects our people-first culture, which has achieved Zweig Group Best Firm to Work For Legacy Status. Learn how Garver invests in people and places they call home at GarverUSA.com.
Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.
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